This command can be executed from the SI Explorer's Toolbar command, Right-click menu, or keyboard shortcut Ctrl+P.
This screen provides several options when publishing a Job, Master, or Section(s) -- selected on the Sections tab to PDF.
Click the Sidebar tabbed commands on the image below to see how to use each function.
To Publish to PDF, SpecsIntact PDF or Adobe Acrobat is required. The SpecsIntact PDF printer is available when selected during the installation of SpecsIntact or you can manually install it from Setup > Install SpecsIntact PDF Printer after the installation. Both PDF publishing tools can coexist on the same system providing more PDF publishing options. The SpecsIntact PDF and Adobe PDF printers will create the PDF files with the same PDF Options that have always been available in SpecsIntact.
Before using Adobe PDF printer the checkmark must be removed from the 'Rely on system fonts only, do not use document fonts' in the Adobe Printing Preferences. If you uncheck it from this from within SpecsIntact by using the Setup button, it will only remain unchecked until you close SpecsIntact. To make the unchecked status the new default, you must close SpecsIntact, and do the following:
This feature is only available for Jobs and allows you to process a set of PDF documents that corresponds to the Review Status chosen from the Job Properties Schedule tab and save it in a separate subfolder.
When publishing to PDF, you can browse and save copies of the PDF documents to an alternative location outside of the Working Directory. This option can be used to promote team collaboration while leaving the original PDF documents in their default location within the SpecsIntact Working Directory.
The browsed location is temporary and will not be retained or saved, even if you choose the Save Settings button.
Prevents the system from automatically deleting all existing PDF files in the destination folder or subfolder when new PDF files are generated. The process will replace any existing PDF files in the folder or subfolder that share the same name with the newly generated ones.
Creates a dual-pane view of each document, with an expandable outline in the left pane that contains links to the Parts and Subparts. The two bookmark options are 'Add Section number to Section bookmark' and 'Add Section to Section table of contents'.
The option Add Section number to Section Table of Contents bookmark is only available when the Section Table of Contents (either with or without Scope) is selected.
Creates one PDF document containing your entire Job, Master, or selected Sections. If you selected the Project Table of Contents from the Reports tab, you will have the two following options:
The above options are only available when the Project table of contents (either with or without scope) is selected. When the Project table of contents is processed with the Job, Master, or Sections, the TOC content that is displayed in the right pane will have hyperlinks to the Sections (even if you choose the option to process the TOC as a separate file).
SpecsIntact fully supports Ghostscript as a third alternative for publishing to PDF. As noted, a separate installation is required for GPL Ghostscript.
The SpecsIntact PDF printer must be installed and selected to publish using Ghostscript.
A drop-down box that provides a list of available printers. The Setup button opens the Windows Print Setup window to allow setting changes like duplex printing.
Applies the choices on the tabbed screens and sends a copy to the selected printer.
Applies the choices on the tabbed screens and sends the results to the Processed Files folder under the Job in the SI Explorer.
This feature saves your choices on the tabbed screens for future use in Print Processing except for the Sections you choose to include or exclude from printing.
If you want to save some but not all settings, first select the settings you want to keep as defaults, click Save Settings, and then make the additional selections that won't be part of the saved defaults.
If you want to make permanent changes to the Headers and Footers, but you will want to select different reportsreports the next time you process Sections, you would make the changes on the Header/Footer tab first, click the Save Settings button, and then choose the Reports you want to run.
Resets any custom settings on the tabbed screens to the application's default settings.
The Cancel button will close the window without recording any selections or changes entered.
The Help button will open the Help Topic for this window.
How to Publish to PDFWhen the Conversion process begins, the software will first perform Address Reconciliation, Reference Reconciliation, and Submittal Reconciliation to produce the Processed (.prn) files.
Once the files have been processed, the focus returns to the PDF Publish dialog and a message appears to let you know the
Once the files have been processed, the Acrobat Distiller will open and begin the conversion process. The Publishing Progress Bar will indicate the progression of the operation. When publishing one Section at a time, without reports or combining the processed Sections into one PDF (publish.pdf), SpecsIntact may appear unresponsive since the progress bar will not move for one file. Do not close the window when the processing is complete, the dialog will close, and the focus will return to the SI Explorer's Processed Files, PDF Files folder.
To manipulate the PDF Files to insert, delete or move documents after they are published, Adobe Acrobat or PDF Management software is needed.
Watch the PDF Publish tab Overview eLearning module within Chapter 4 - Process and Print/Publish.
Users are encouraged to visit the SpecsIntact Website's Support & Help Center for access to all of our User Tools, including eLearning (video tutorials), printable Guides, a Knowledge Base containing Frequently Asked Questions (FAQs), Technical Notes and Release Notes, and Web-Based Help.
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