WEBVTT 1 00:00:10.540 --> 00:00:15.370 In the previous module, you acquired the skills needed for correcting Validation 2 00:00:15.370 --> 00:00:18.100 Errors Resulting from Unknown Titles. 3 00:00:18.520 --> 00:00:23.470 In this module, we will discover the types of Reference Errors that will initiate the 4 00:00:23.470 --> 00:00:24.940 Validation Log. 5 00:00:25.360 --> 00:00:30.010 Just to recap on what you learned in the previous module, the Validation Log is 6 00:00:30.010 --> 00:00:34.480 generated by the SpecsIntact Editor when tagging mistakes are made. 7 00:00:35.210 --> 00:00:39.710 There are several ways to invoke the Validation, by saving the Section file, 8 00:00:39.710 --> 00:00:45.320 selecting Tools and choosing Validate, or by selecting the Validation command located on 9 00:00:45.320 --> 00:00:46.760 the Editor's Toolbar. 10 00:00:47.670 --> 00:00:53.580 When the Validation is initiated by the save process or by your choosing, the Editor will 11 00:00:53.580 --> 00:00:57.030 validate the document requirements before the file is saved. 12 00:00:57.300 --> 00:01:01.410 The Validation verifies the tagging is correct and that you have followed the 13 00:01:01.410 --> 00:01:02.640 correct format. 14 00:01:03.180 --> 00:01:08.280 If the document fails Validation, the Editor creates a Validation Log and prompts you to 15 00:01:08.280 --> 00:01:10.560 open the Log to assist you in correcting the errors. 16 00:01:11.850 --> 00:01:16.590 We also learned that the Validation Log and Verification Reports have built-in 17 00:01:16.590 --> 00:01:20.730 hyperlinking that will open the Section and place your cursor at the subpart that 18 00:01:20.730 --> 00:01:22.080 contains the error. 19 00:01:23.030 --> 00:01:27.260 Most of the errors are a direct result of redlining the Reference Article to remove 20 00:01:27.260 --> 00:01:32.810 References which is unnecessary and a waste of time, since the software is intelligent to 21 00:01:32.810 --> 00:01:37.040 remove any of the Unused References from the Reference Article when it is processed 22 00:01:37.040 --> 00:01:40.850 through the SI Editor's Process and Print/Publish features. 23 00:01:40.970 --> 00:01:46.100 Please, do not delete an entire Reference Publication from the Reference Article and 24 00:01:46.100 --> 00:01:49.220 let the Reference Reconciliation do its job. 25 00:01:49.670 --> 00:01:55.130 The first validation error we are going to focus on is resolving 'SPT' Cannot Contain 26 00:01:55.130 --> 00:01:58.250 'ORG', 'RID', or 'RTL' errors. 27 00:01:58.670 --> 00:02:03.920 Although this particular Validation Error reflects a number of problems, it is not as 28 00:02:03.920 --> 00:02:08.300 bad as it looks and can be resolved easily by inserting one tag. 29 00:02:08.870 --> 00:02:13.160 More than likely, you will not see this error as often since the release of the 30 00:02:13.160 --> 00:02:18.440 Reference Wizard, and since Revisions are required when editing Jobs for Army, Navy, 31 00:02:18.440 --> 00:02:24.230 and NASA. Since this is a requirement, SpecsIntact selects Revisions by default when 32 00:02:24.230 --> 00:02:25.580 you set up your Job. 33 00:02:26.000 --> 00:02:30.110 Although this is a requirement, you still need to know how to fix these errors. 34 00:02:30.770 --> 00:02:37.030 I have opened section 02 65 00 in order to demonstrate how you would correct the 'SPT' 35 00:02:37.030 --> 00:02:40.340 Cannot Contain 'ORG', 'RID', and 'RTL' mentioned above. 36 00:02:40.730 --> 00:02:45.620 First, we want to Validate the Section by selecting the Validate command on the SI 37 00:02:45.650 --> 00:02:47.000 Editor's Toolbar. 38 00:02:48.560 --> 00:02:52.790 Immediately, a message box will appear stating that the 'Validation errors were 39 00:02:52.790 --> 00:02:56.670 found', so let's go ahead and select 'Yes'. 40 00:02:56.670 --> 00:03:02.360 From the Validation Log, we are going to double-click on 'Subpart: 1.2 REFERENCES'. 41 00:03:02.390 --> 00:03:07.490 As you see, we are located in the Section and our cursor is positioned just before the 42 00:03:07.490 --> 00:03:10.400 beginning tag. 43 00:03:10.760 --> 00:03:15.380 Let's scroll down so the Reference Article is positioned at the top of our window. 44 00:03:15.740 --> 00:03:20.240 As we examine the References listed in the Reference Article, you will see the first one 45 00:03:20.240 --> 00:03:23.420 is American Petroleum Institute (API). 46 00:03:23.630 --> 00:03:28.340 If the References are correct, each Reference Organization should be surrounded 47 00:03:28.340 --> 00:03:29.990 in a set of tags. 48 00:03:30.260 --> 00:03:34.880 Within the tags you will have a set of tags that will surround the Reference 49 00:03:34.880 --> 00:03:40.110 Organization. Underneath the Reference Organizations, you will find a list of 50 00:03:40.110 --> 00:03:42.450 Reference Identifiers and Titles. 51 00:03:42.780 --> 00:03:47.910 The Reference Identifiers are surrounded in a set of tags, whereas the Titles are 52 00:03:47.910 --> 00:03:50.250 surrounded in a set of tags. 53 00:03:50.430 --> 00:03:54.810 When adding References with the Reference Wizard, we really do not have to worry about 54 00:03:54.810 --> 00:03:59.100 the tagging since it's built-in intelligence takes care of the tagging for us. 55 00:03:59.130 --> 00:04:03.090 With that said, you will still need to understand the tagging in the event that you 56 00:04:03.090 --> 00:04:08.040 have to troubleshoot your Section for Validation Log and Verification Errors and/or 57 00:04:08.040 --> 00:04:13.800 Discrepancies. As we look at American Petroleum Institute (API), you will see that 58 00:04:13.800 --> 00:04:16.100 the tags are missing. 59 00:04:16.100 --> 00:04:21.960 In order to insert the tags, let's place our cursor just before the beginning tag 60 00:04:21.960 --> 00:04:26.250 and we're going to highlight, stopping just in front of the next tag for the 61 00:04:26.250 --> 00:04:30.840 Reference Organization that is redlined for ASTM International (ASTM). 62 00:04:30.870 --> 00:04:35.310 Now that we have the entire Reference Organization, along with the corresponding 63 00:04:35.310 --> 00:04:41.190 Reference IDs and Titles highlighted, let's go ahead and select the REF button on the SI 64 00:04:41.190 --> 00:04:42.720 Editor's Tags Bar. 65 00:04:44.160 --> 00:04:49.140 As you see, this has placed the tags in their proper location surrounding all of 66 00:04:49.140 --> 00:04:54.480 the corresponding Reference IDs and Titles that belong to American Petroleum Institute. 67 00:04:54.480 --> 00:04:59.790 In this same Section, I've created another common Reference Validation Error that is 68 00:04:59.790 --> 00:05:04.560 also quite simple to correct when you know what to look for and can easily be avoided by 69 00:05:04.560 --> 00:05:06.780 not redlining the Reference Article. 70 00:05:07.380 --> 00:05:11.460 Let's go ahead and select the Validation command on the Toolbar. 71 00:05:14.220 --> 00:05:18.540 When you see the message letting you know 'Validation errors were found', select 'Yes' 72 00:05:18.540 --> 00:05:19.740 to view the file. 73 00:05:20.660 --> 00:05:26.120 This time, the 'Rules Violation' states the 'Reference has no Organization ('ORG' tags 74 00:05:26.120 --> 00:05:31.250 missing)'. Let's place our cursor over subpart 1.2 REFERENCES and double-click. 75 00:05:32.030 --> 00:05:36.560 As we scroll down, we will come across the Reference that has been redlined and was done 76 00:05:36.560 --> 00:05:37.970 so incorrectly. 77 00:05:38.480 --> 00:05:43.210 In order to correct this, let's highlight the redlined text, 78 00:05:43.210 --> 00:05:49.310 right-click, scroll down and select 'Undelete Redlined 79 00:05:49.850 --> 00:05:54.830 Revisions'. Now let's select the Validate command on the Toolbar. 80 00:05:58.150 --> 00:06:00.640 As you see, the file is now Valid. 81 00:06:00.670 --> 00:06:02.800 Go ahead and select OK. 82 00:06:04.900 --> 00:06:09.220 The only time the Reference Article should be marked up with Revisions is when you are 83 00:06:09.220 --> 00:06:14.860 either adding or updating a Reference, Reference ID, and/or Reference Title. 84 00:06:15.940 --> 00:06:20.860 If the spec editor has marked up the Section correctly, then when the Section is 85 00:06:20.860 --> 00:06:25.960 processed, the Reference Reconciliation process will remove the unused references. 86 00:06:26.140 --> 00:06:30.250 When you compare the markup against the processed files and find that the References 87 00:06:30.250 --> 00:06:34.570 that were meant for deletion are still printing, this means the Reference ID is 88 00:06:34.570 --> 00:06:39.220 still used outside of the Reference Article and requires further investigation and 89 00:06:39.220 --> 00:06:40.720 possible markups. 90 00:06:41.020 --> 00:06:45.460 This completes our lesson on Resolving Reference Validation Errors. 91 00:06:45.550 --> 00:06:50.350 Proceed to the next module in order to learn how to Resolve Validation Errors Resulting 92 00:06:50.350 --> 00:06:53.740 from Missing DEL Tags in Formatted Tables.