In the previous module, we focused on the Process and Print/Publish Reports Tab.
We are now going to learn about the options that are available in the Options Tab.
Under Show, you have the options to show the Section Dates, Revisions, Notes,
Tags, Color, Tailoring Tags and the Units of Measure.
The Section Dates and Color are selected by default, but Notes, Revisions, Tags, and
Tailoring Tags are hidden by default, but oftentimes you are required to print with
Revision showing, so you would need to check this option, and then choose Save Settings.
When the Print Setting Saved message box opens, go ahead and select OK.
It is good to make these selections and save them so you do not have to remember to do
this each time you print.
You will find that you will use this feature a lot.
If this requirement changes, you can simply uncheck the Revisions and select the Save
Settings button again.
Showing the Section Dates, as I mentioned earlier, is one of the default settings, and
is strongly recommended that you do not change this feature.
When printing or publishing your Master, Job, or Sections, the Section Date, along with the
Change Number and Date will not only print at the top of the Section, but on the Project
and/or Master Table of Contents as well.
The Change Date is extremely important as it ensures that you are using the most current
version of the Section.
These changes consist of technical modifications to a specific aspect or subject
of the specification.
They are often associated with the resolution of a Criteria Change Request (CCR) and only
addresses specific issues without a review of the entire specification Section, thereby
releasing important changes quickly.
The Color option is checked by default.
Most of the time, you will not change this option unless you are printing a hard copy
and do not want to print color, as this is more costly.
However, when publishing to PDF or Word, you'll want to keep this option checked.
Show Tailoring Tags is different from the Tags option since it provides the option to
print only the Tailoring Tags themselves.
This is extremely helpful for the specification editors who edit their
specifications from sources other than the SI Editor, such as the printed hard copy,
Word, or PDF document in order to see the Tailored text along with the named tag.
The Units of Measure provides the option to print English, Metric, or Both.
They are determined by the settings you choose when you're setting up your Job and
typically do not change.
The Pages and Numbering section provides the option to set a specific page range when
needed. The 'Starting page number' allows you to set the number assigned to the first
process page.
This function is typically used if you are including a cover page.
The 'Print range' allows you to print all the pages or a range of pages.
If you use this feature, make sure to print a page or two extra at the beginning and end
of the range since the Reconciliation Process can affect the outcome.
By default, the 'Restart for each Section' is checked, so the pages will be numbered
sequentially. If you opt to uncheck this option, the numbers will be consecutively
numbered as one document.
The option to use Orphan Control will keep your Subpart Titles or Reference
Organizations from being printed alone as the last line on a page.
Another very helpful tool in this Section is the option to 'Insert blank pages for
double-sided printing'.
This feature will insert a blank page with THIS PAGE INTENTIONALL LEFT BLANK centered on
the page, either when the Project Table of Contents, Section Table of Contents, and/or
Sections end on an odd page number.
This feature facilitates duplex printing when printing to a hard copy or PDF only, and
you should always verify that the output does not contain unwanted blank pages that
can happen when a special control character pushes the page over to another sheet.
If this does occur, you can manually remove or delete the unwanted blank pages from the
PDF document using a third-party PDF editing tool, such as Adobe Acrobat.
The Table section allows you to change the appearance of the borders.
The Font Size controls will allow you to adjust the font size of the formatted tables
in the event they differ due to printer drivers.
This completes the module for the Options Tab.
Let's proceed to the next module to learn about the available options on the
Header/Footer Tab.