SI Explorer File Menu - Process & Print/Publish: Word Publish

This command can be executed from the SI Explorer's Toolbar command, Right-click menu, or keyboard shortcut Ctrl+P.

This screen allows you to specify Microsoft Word as the output format for the selected Sections. Publishing to Word is for output only and cannot be converted back to SpecsIntact. Any editing subsequently performed in Word cannot be utilized in SpecsIntact.

Click the Sidebar tabbed commands on the image below to see how to use each function.

Microsoft Word

SpecsIntact converts the Section (.sec) files to PDF, then uses Microsoft Word to convert and save the files into Word documents. This is a faster and more secure way to Publish to Word by replicating the original content while eliminating macro restrictions.

Publish Sections to Word

Publish each selected file as a separate, processed Word (.docx) file. These files cannot be converted back into a SpecsIntact (.sec) file.

Combine All published Word Sections Into One Document (publish.docx)

Combines all selected files and the existing Word documents from the project's 'Word Files' folder into a single Word document named PUBLISH.docx.

Include Project Table of Contents In Combined Word Document

This feature is only available when combining the Word documents into a single (PUBLISH.docx) file. 

Publishing Progress

Displays the Sections that will be converted to Word.  During the ConversionThere are three Conversion options within SpecsIntact. 1) Will convert files to XML format, which is the required file format for SpecsIntact, 2) Will convert an existing Job or Master to use the Automatic Paragraph Numbering, 3) Will convert a Job or Master's manual lists to the automatically Ordered Lists, and 4) Converts the Tag Attribute Tags to UND, ITA, BLD, and CTR. process, a checkmark will be placed next to the Sections that have been converted.  Once the conversion process is complete, you will be returned to the SI Explorer's Word files folder.

Any previous file of this name will be overwritten when this function is used.  To avoid overwriting previously published Word files, use Windows File ExplorerThe Windows Explorer is Microsoft Windows file manager application that is included in the operating system. It provides a graphical interface and allows users to manage files, folders, and network connections, as well as search for files and related components to move or copy them from the location indicated in the File > Specify Word Folder option.

The Word Files folder cannot be deleted since it is a system folder however, you can delete the contents of the folder.

Process and Print/Publish common controls

Printer

A drop-down box that provides a list of available printers.  The Setup option opens the Windows Print Setup window to allow setting changes like duplex printing.

The last chosen printer becomes the application's default printer.

Process & Print

Applies the choices made on the tabbed screens and sends a copy to the selected printer.

Process Only

Applies the choices made on the tabbed screens and sends the results to the Processed Files folder under the Job in the SI Explorer.

Save Settings

Saves the choices made on the tabbed screens (except for Sections selected to be processed/printed) so that the next time the box is opened, the selections you saved will be your new defaults.

If you want to save some but not all settings, make the ones you want to save first, use the Save Settings button, and then make the additional selections that you don't want to save.

You want to make permanent changes to the Headers and Footers, but you will want to select different reports the next time you process Sections.  You would make the changes on the Header/Footer tab first, click the Save Settings button, and then choose the Reports you want to run.

Reset Settings

Resets any custom settings on the tabbed screens to their default settings.

Standard Windows Commands

The Cancel button will close the window without recording any selections or changes entered.

The Help button will open the Help Topic for this window.

How To Use This Feature

How to Publish to Word

1. Before Publishing a Job, Master or SectionA set of files within the Division of a Master or Job that covers specific aspects of construction(s) to Word, verify Microsoft Word is closed.
2. In the SI Explorer, select File and choose Process and Print/Publish
3. In the Sections tab, choose All Sections or Some Sections
4. In the Options tab, under Show check the elements required in the published Word documents (e.g., Section Dates Revisions, Notes, Tags, Tailoring Tags, and double-spaced lines, etc.)
5. Select the Word Publish tab

6. Under Microsoft Word, choose Publish Sections to Word.  If you want to combine the Microsoft Word files into one document and include the Project Table of ContentsA Table of Contents can be prepared for the entire job. The Project Table of Contents lists all the sections included in the job, also choose Combine all published Word Sections into one document (PUBLISH.docx) and Include Project table of contents in combined Word document

7. Select the Process & Publish button

Additional Learning Tools

Watch the Word Publish tab Overview eLearning module within Chapter 4 - Process and Print/Publish.

Technical Support Information

Users are encouraged to visit the SpecsIntact Website's Support & Help Center for access to all of our User Tools, including eLearning (video tutorials), printable Guides, a Knowledge Base containing Frequently Asked Questions (FAQs), Technical Notes and Release Notes, and Web-Based Help.

CONTACT US:
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